The ability to add comments to slides and review them has been around for a while in PowerPoint. However, Powerpoint 2013 comments are much improved.
Comments can be used in a variety of ways. There might be the “lead” creator of a presentation who appeals for feedback from colleagues – comments are a great way to give that feedback. Or there might be a team of people whose collective responsibility is to create the presentation, and comments provide a way to collaborate.
Adding Comments To A Slide
Adding comments to a slide is a simple process. Select the slide you want to comments on and then go to the review tab. In the Comments group click on New Comment. The Comments panel will open on the right of the workspace.
Leave your comment by typing in the box. When you take the focus away from the box (press Enter, click somewhere else, etc.), the comment has been added. Your colleagues can reply to your comment using the Reply… box.
In this way you can initiate a discussion that helps the collaborative process. You’ll notice that each comment is tagged with your user name and this helps you identify who said what. While you’re adding and replying to comments you’ll see the Show Comments button highlighted, because the Comments panel is open.
The Comments panel takes up valuable space on your screen so to close down the panel and crate more space for you to work in, you can click on the top half of the Show Comments button or click on the ‘X’ in the top right of the panel itself. To view comments again, just click on the button again.
You can repeat the process of adding and replying to comments on further slides. The comments you see in the Comments panel always refer to the current slide.
PowerPoint 2013 Visual Clue For Comments
After you have added a comment to a slide, you should see a small speech bubble in the top left of the slide. If you don’t see this, click on the lower half of the Show Comments button and make sure that Show Markup is checked.
Here is that speech bubble:
What’s good about this little indicator is that you can drag it to any location on your slide. So if you make a comment about the slide title, you can drag the speech bubble to the side of the slide title. Like so:
If you hover over a particular speech bubble, the corresponding comments are highlighted with a red border in the Comments panel. Conversely, you can select a particular comment in the Comments panel, and the corresponding speech bubble becomes highlighted on the slide.
Delete a comment by clicking on on the ‘X’ in the top right (not of the panel, of the comment!).
The Previous and Next buttons in the Comments group enable you to navigate between the different comments – not just on the current slide but the next and previous slides too. You can also delete comments using the Delete command, with the following options:
- just the currently selected comment
- all comments (and ink) on the current slide
- all comments (an ink) in the whole presentation