Monthly Archives: September 2013

PowerPoint 2013 Backgrounds

Welcome to our humble collection of PowerPoint 2013 backgrounds. Using ready made backgrounds is a great way to add a little style to your PowerPoint presentations. The fact that we have done all the hard and time consuming design work for you means that you can create stunning presentations in a fraction of the time it would otherwise take.

Anyway, enough chat. What you came for are the PowerPoint 2013 backgrounds – so here they are.

powerpoPowerPoint Template 01

Click to open template

PowerPoint Template 02

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PowerPoint Template 02

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PowerPoint Template 04

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PowerPoint Template 05

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PowerPoint Template 06

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PowerPoint Template 07

Click to open template

PowerPoint Template 08

Click to open template

Using these backgrounds is easy. Click on one you like and it will open up in Microsoft PowerPoint (2013 if you have that installed). From there you can ctrl + s to save it to your computer. These PowerPoint 2013 backgrounds are for personal use only. You are not allowed to republish them on another website, or any other media.

Once you’ve saved a background to your computer, you can go ahead and modify it for your upcoming presentation. To get tips on all the things you can do in PowerPoint 2013, take a look around the site; there are tutorials galore.

Comments In PowerPoint 2013

The ability to add comments to slides and review them has been around for a while in PowerPoint. However, Powerpoint 2013 comments are much improved.

Comments can be used in a variety of ways. There might be the “lead” creator of a presentation who appeals for feedback from colleagues – comments are a great way to give that feedback. Or there might be a team of people whose collective responsibility is to create the presentation, and comments provide a way to collaborate.

Adding Comments To A Slide

Adding comments to a slide is a simple process. Select the slide you want to comments on and then go to the review tab. In the Comments group click on New Comment. The Comments panel will open on the right of the workspace.

New Comment

Leave your comment by typing in the box. When you take the focus away from the box (press Enter, click somewhere else, etc.), the comment has been added. Your colleagues can reply to your comment using the Reply… box.

Reply To Comments

In this way you can initiate a discussion that helps the collaborative process. You’ll notice that each comment is tagged with your user name and this helps you identify who said what. While you’re adding and replying to comments you’ll see the Show Comments button highlighted, because the Comments panel is open.

Show Comments In PowerPoint 2013

The Comments panel takes up valuable space on your screen so to close down the panel and crate more space for you to work in, you can click on the top half of the Show Comments button or click on the ‘X’ in the top right of the panel itself. To view comments again, just click on the button again.

You can repeat the process of adding and replying to comments on further slides. The comments you see in the Comments panel always refer to the current slide.

PowerPoint 2013 Visual Clue For Comments

After you have added a comment to a slide, you should see a small speech bubble in the top left of the slide. If you don’t see this, click on the lower half of the Show Comments button and make sure that Show Markup is checked.

Show Markup

Here is that speech bubble:

Speech Bubble

What’s good about this little indicator is that you can drag it to any location on your slide. So if you make a comment about the slide title, you can drag the speech bubble to the side of the slide title. Like so:

Drag The Speech Bubble

If you hover over a particular speech bubble, the corresponding comments are highlighted with a red border in the Comments panel. Conversely, you can select a particular comment in the Comments panel, and the corresponding speech bubble becomes highlighted on the slide.

Delete a comment by clicking on on the ‘X’ in the top right (not of the panel, of the comment!).

Delete Comment

The Previous and Next buttons in the Comments group enable you to navigate between the different comments – not just on the current slide but the next and previous slides too. You can also delete comments using the Delete command, with the following options:

  • just the currently selected comment
  • all comments (and ink) on the current slide
  • all comments (an ink) in the whole presentation

PowerPoint 2013 – Welcome Back, Pick Up Where You Left Off

PowerPoint 2013 (and indeed all the Office programs) has a useful new feature that allows you to resume editing or viewing a presentation at the point where you last closed it. So, in a 20 slide presentation, if you were editing slide 16 when you closed it last, PowerPoint 2013 will remember this fact next time you open the presentation and will ask you whether you want to resume your editing at this point. You can, of course, ignore this little prompt.

Welcome Back, Pick Up Where You Left Off

Click on the prompt to jump to the slide you were last editing.

You don’t have to, though. You can choose to ignore it. If you don’t use it, the prompt reduces in size after a few seconds to something smaller, like this image, and serves as a subtle reminder of its presence.

Small Welcome

If you hover over the smaller image, it will expand to become the bigger prompt again.

The small prompt is present for a limited time only while you are in the document, so it doesn’t become too intrusive, and disappears after a short while.

PowerPoint 2013 automatically bookmarks the last place you were reading or editing. The feature is built-in and currently there is no “official” option to disable.

Turn “Welcome Back” Off

Some users find the Welcome Back message a nuisance. As there is no way within the program to turn it off, enterprising individuals have explored the registry keys to find a way to do this. If you don’t want to risk breaking your computer/Office 2013, turn back now! Unfortunately, this solution is specific to Word 2013, but maybe it can serve as a starting point for your own explorations.

If you are familiar with editing registry keys, then by all means continue.

Start the registry editor by clicking the Start button and type regedit in the search box (press Enter). Navigate to:

HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Word\Reading Locations

Delete the subkeys within. However…

Word 2013 simply recreates the darn bookmarks! The next time you open Word after you have deleted the subkeys, all is well and you don’t see the “Welcome Back” message. But it appears that the mere act of viewing a document in Word recreates those subkeys so you are back to square one and the message returns next time you view that document.

PowerPoint 2013 Keeps Crashing

As is usual when new versions of Microsoft PowerPoint are released, many users experience problems with the program. PowerPoint 2013 is no exception and many people are seeing their presentations crash, when editing them and presenting them.

We’ve put together this forever expanding resource list to help you correct the problem where PowerPoint 2013 keeps crashing.

Microsoft Office Add Ins

Add Ins have been found to be particularly problematic. Earlier versions of these add-ins are known to cause problems with Office 2013 applications:

PowerPoint 2013 Tutorial

Learn the basics of using PowerPoint by following this PowerPoint 2013 tutorial.

When you run PowerPoint 2013 you will be presented with the start screen. On the left will appear a list of all the presentations you’ve worked on recently, while in the middle of the workspace you will see a list of templates on which to base a new presentation you might want to create. There is also the option of just creating a simple blank presentation that has no styling: click on Blank Presentation in the top left.

Let’s go ahead and create a presentation based on a template. We’ll choose the Slice template and click on it.

Select a template

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A window will open that allows you to preview different colour options using the thumbnail images in the top right, before you click on the Create button to create your new presentation.

Create a presentation

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Your presentation will open with a default title slide you can use to title the show. There is a textbox at the top for you to add a title: click in it and start typing. You can also add a subtitle using the box below.

It’s a good idea to save your presentation at this point, so press ctrl + s. If it’s a new presentation you’ll have to name it and find a location for it, and if it’s an existing presentation, ctrl + s will just save your changes. You’ll see the name of the presentation in the title bar at the top of the workspace.

But look: the font used for the title is wrong. Let’s change the font by selecting the text (click and drag over it), go to the Home tab and in the Font group, use the Font selector to change the font.

Font Selector

You can see other useful font controls in the font group, like colour, size, bold, italic etc. so you do have a lot of control over how your text looks.

That’s the title slide sorted out. Let’s add some more slides to flesh out your presentation. Also on the Home tab is the Slides group. Click on the top half of the New Slide button and a title and content slide will be added. If you click on the bottom half of the button, you get a choice of what slide layout to use.

New Slide Button

This time, there is a title text box and a content text box. The title is for the title of the slide and in the content text box you can add pretty much anything: text, pictures, charts etc. The icons in the centre of the box are there to help you add different kinds of content quickly.

Add Content Icons

Hover over each icon to see a tooltip that tells you what it does. Let’s add a picture by clicking on the Picture icon (bottom left). Use the Insert Picture window to navigate to where your picture lives, select it and click Insert.

With the picture selected, you will see the Picture Tools Format tab. This tab is one example of a contextual tab; a tab that only appears in the ribbon (the container that holds commands that runs horizontally across the top of your workspace) when certain elements are selected. Using this Format tab you can add different styles and effects to your picture.

Did you remember to save your changes? Use ctrl + s on your keyboard.

If you look to the left of the workspace you can see a vertical list of all the slides in your presentation.

Slide List

If you want to jump to another slide in your presentation, click on it. Note that when adding new slides, the new slide is always added after the one that is currently selected.

Let’s now preview what our presentation will look like for our audience when we run it for real. Press F5 on your keyboard. This starts the slideshow from the first slide. To jump to the next slide, either click on the slide or press Enter on your keyboard. You can return to the previous slide by pressing the backspace key. There are also controls at the bottom of the currently displayed slide that help you navigate too. When you want to stop the slideshow, press the escape key.

That was a lightning fast quickstart guide to PowerPoint 2013. Stay tuned for more in depth tutorials, and check out the other ones we already have on the site.

 

PowerPoint 2013 Presenter View

Presenter View in PowerPoint 2013 allows you to see your notes on your monitor while your audience sees only the slide. In previous releases of PowerPoint, it was difficult to figure out who saw what on which monitor. The improved Presenter View fixes that problem and makes it simpler to work with.

You may have had problems setting up Presenter View in the past but it’s vastly improved in PowerPoint 2013. Just connect the monitors and PowerPoint automatically sets it up.

If everything is set up correctly, when you click Slide Show (bottom right), or press F5 on the keyboard, Presenter View opens by default.

Run Slide Show

Presenter View looks like a stylish control panel for presenters. It allows you to see the current slide, complete with Notes, and also a preview of the next slide so you can prepare for it.

Presenter View Controls

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Don’t feel daunted by the controls you see in Presenter View; they are quite straight forward. Let’s go through them now.

  • Show Taskbar – clicking on this toggles the display of your Windows taskbar, and allows you to swap programs (amongst other things)
  • Display Settings – gives you the option of swapping the Presenter View with the Slideshow, and also displaying the Slideshow on both your monitor as well as the audience monitor.
  • End the Slideshow – does what you would expect
  • Timer Controls – you can see at a glance how long you have been rambling for, and also have controls for pausing and resuming the timer. Note that pause and resume are for the timer, not the presentation.
  • Next Slide – a thumbnail image gives a preview of what the next slide is in the presentation.
  • Notes – over on the right you can see any notes that you have added to the current slide.
  • Slide Navigation – the left arrow leads to the previous slide, and the right arrow leads to the next. PowerPoint also tells you what the current slide is and how many are in the slideshow.
  • In Slide Controls – provide a variety of tools like pen and laser pointer tools to mark on and point to different elements on a slide.In Slide Controls

    The laser pointer acts like a cursor that your audience can see so you can draw their attention to certain areas of your slide. With the pen and highlighter tools you can draw on your slide. These are useful for writing additional content and highlighting particular elements of the slide. You can also change the colour of the ink you draw with. The next control allows you to see all slides in your presentation, which is similar to slide sorter view. The next control allows you to zoom in to a portion of the slide. You select which portion, and then, when ready, click the zoom tool again to return to normal view. The next button allows you to black or unblack the slideshow. This control simply changes the screen to all black, and is good for interludes where you want to discuss something without the distraction of the slide. Moving along, the final button displays more slideshow options: hide presenter view returns what the presenter sees to the normal editing window while the audience continues to see the slideshow and the screen options allow you to black out or white out the screen.

PowerPoint 2013 Templates

A PowerPoint template acts as a blueprint for presentations you base on it. Using a template is a quick way to create a new presentation as layouts, colour schemes and styles have already been designed for you, so all you need to worry about is the content you want to deliver to your audience.

Let’s have a gander at using PowerPoint 2013 templates.

Using Templates In PowerPoint 2013

When you open PowerPoint 2013, you will see a list of recently opened presentations running down the left of the workspace. Central to the workspace, however, is a collection of PowerPoint 2013 templates. To select one on which to base your new presentation, click on it. Let’s do that now: I’ve clicked on a template called Banded.

PowerPoint 2013 Templates

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A confirmation window will open that previews what the template looks like. To step through different images of slides that represent the template to get a good idea of what it looks like, use the More Images arrows at the bottom. Using these navigation buttons, you can see what different elements like charts, SmartArt and pictures will look like.

Template Window

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Each template has different colour options that you can see on the right of the window. Click on a thumbnail to get a different colour scheme.

You can also navigate to the next and previous templates by using the right and left arrows on either side of the currently selected template.

Once you are happy with your chosen template and colour selection, click the Create button to create a new presentation based on this PowerPoint 2013 template. The new presentation will open with just one title slide, and from this point you can add your own content and add more slides.

At any point while you are working on your presentation, you can change the template. Or rather, you can change the theme. Go to the Design tab and have a look in the Themes group. There you will see all the template designs you saw on the initial template selection screen. In the Variants group, you can also see the different colour options we saw before, too.

Themes Are Like Templates

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There are lots of templates to choose from. Returning to the first image that shows the selection of templates that are available, you will see that there is a search box at the top that you can use to search for more.

Whenever you want to create a new presentation based on a template click the File tab > New.

PowerPoint 2013 Viewer

If you don’t have PowerPoint 2013 on your computer (or any other version of PowerPoint, for that matter), you can still view a PowerPoint presentation by using the PowerPoint 2013 Viewer. Use this link to download this useful free tool, install it and then you can view any presentation you like.

To install the viewer, download it to your computer and then double click PowerPointViewer.exe to run it. Follow the instructions on the screen to complete the installation. It’s a 60MB file, so depending on your internet connection, the download may take a while.

You can open, view and print presentations using the PowerPoint 2013 Viewer, but you cannot edit them. All transitions, videos and effects appear and behave in the same when viewed using the viewer as they do when viewed in PowerPoint 2013.

This viewer also supports opening password-protected Microsoft PowerPoint presentations.

PowerPoint 2013 Viewer even supports opening and viewing presentations created in PowerPoint 97 (and later versions). When you double click on a presentation, the viewer opens it only if a version of PowerPoint is not installed on the PC that is being used. If PowerPoint is installed, it opens the presentation and PowerPoint 2013 Viewer is not used. The viewer is used in PowerPoint’s absence.

You don’t have to double click on a presentation, though. You can run the viewer and the select a presentation to open using it. Click the Start button > Microsoft PowerPoint Viewer (you may have to search for it) and a navigation window will open for you to locate the presentation you need to open.

Microsoft PowerPOint Viewer

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Find your presentation, select it and click Open. The presentation will open in the PowerPoint 2013 Viewer and will look just as it was intended. The jump to the next slide, press Enter on your keyboard or left click on the slide (as you would do if you were running PowerPoint itself). Press the escape key on your keyboard to close down the presentation and return to the navigation dialogue to choose the next presentation to view. When you don’t need the viewer any longer, close down the navigation window.

Get Started With PowerPoint 2013

PowerPoint 2013 is Microsoft’s new version of their presentation program. With PowerPoint 2013 you can create stylish and captivating presentations quickly and easily.

Let’s get started with PowerPoint 2013.

Click the Start button and then select PowerPoint 2013. If you can’t see it in the list, start typing “PowerPoint 2013” in the search box at the bottom until it does appear in the list.

Start PowerPoint 2013

When PowerPoint opens you will se a list of your recently opened presentations on the left, and a selection of templates that you can use to create a new presentation. If you want to open a presentation you worked on recently, click on it in the Recent list. If you can’t see it in the list, click on Open Other Presentation and navigate to where it is: select it and click Open. If you want to create a new presentation, you can select Blank Presentation in the templates area, or select one of the readymade templates.

If you choose Blank Presentation, you can create your own look and feel from scratch, whereas if you choose a ready made template, all the styling is already done for you. There is a wide range of templates available so you should find something you like. You can always modify an existing template yourself to get the look just right.

When editing a presentation, whether it is a new one or an existing one, by default you will see a list of slides that exist in the presentation over on the left. In the centre of your workspace is the currently selected slide and running across the top of the workspace is the ribbon. The ribbon contains a number of tabs that contain commands you can use to add or amend content on your slides.

PowerPoint 2013 Workspace

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Common Tasks In PowerPoint

This is only a brief getting started guide, so we’ll only cover the more commonly performed tasks here. Use the links on the side to learn about particular topics in more depth.

Adding a Title and Content

The very first slide you see in a new blank presentation is a title slide. A title slide has a text box at the top for the title of the presentation, and a text box below for the subtitle. Just click in either of those boxes and start typing.

Add A New Slide

On the home tab in the ribbon, you will see a New Slide command (in the Slides group on the left). Click the top half of that button to add a new title and Content slide (the most widely used layout) or click the bottom half of the button to select a different layout for your slide. To add you own content, just click in the top text box and then bottom box and start typing. The top box is for the title of the slide and the bottom box is for the content.

Insert Images

Adding images to your presentation is a great way to illustrate your point. To add an image, you first need to be on the Insert tab. In the Images group you will see Pictures on the left. Click on that button and then navigate to where your picture is on your hard drive. Click on it and then click Insert.

You can add other elements to spice up your presentation too:

  • tables
  • screenshots – PowerPoint has its own screenshot tool you can use to take a screenshot of any other application you are working in.
  • photo albums
  • shapes
  • SmartArt
  • charts

There will be tutorials teaching you how to add all of the above elements.

Save Your Presentation

One of the most important tasks you will perform, and one that you should perform as soon as possible – save your presentation. The quickest way is probably to press ctrl + s on your keyboard, but you can also click the File tab > Save. If you are working on a new presentation, you will be prompted to provide a name for it and decide where on your computer to store it; if it’s an existing presentation the save will simply update the presentation with your recent changes.

Run Your Presentation

When your presentation is ready to run, or if you just want to demo it to see what it looks like, you can either press F5 on your keyboard, or click Slide Show > From Beginning to run the presentation from the first slide.

Stay tuned for more in depth tutorials on… everything!